Office Assistant – Crowley

The Office Assistant is responsible for supporting the day-to-day administrative and operational functions of the office. This role ensures that incoming mail and documentation are properly handled, records are accurately maintained, and routine administrative tasks are completed efficiently. The Office Assistant assists with organizing physical and digital files, processing basic payments, recording transactions, and providing general support to the team as needed. The role also involves helping maintain smooth office operations by performing data entry, managing paperwork, and assisting with various operational tasks or special projects. The position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks while maintaining confidentiality and professionalism.

• Mail Management: Efficiently open, sort, and distribute incoming mail. Accurately scan and digitize documents for our electronic filing system.
• Administrative Support: Manage physical and digital office paperwork, ensuring all records are organized, updated, and easily accessible.
• Payment Processing: Assist with basic financial tasks, including processing payments, recording transactions, and maintaining accurate billing records.
• General Operations: Provide "all-hands-on-deck" support for various office tasks, such as inventory management, data entry, and special projects as needed.

• Proven experience in an office or administrative setting with demonstrated ability to handle routine office tasks, manage documentation, and support daily operational needs
• Proficiency with office hardware and software including scanners, printers, copiers, Microsoft Office (Word, Excel, Outlook) and/or Google Workspace (Docs, Sheets, Drive)
• Strong organizational skills and attention to detail with ability to maintain well-structured filing systems, manage multiple tasks simultaneously, and ensure accuracy when handling documents, records, and data entry
• Integrity and confidentiality with demonstrated ability to handle sensitive financial and administrative information with discretion, professionalism, and a high level of trustworthiness

• Full Time Day shift

• Associate's Degree or higher

Must be able to bend, lift, twist, sit and/or stand/walk for up to 12 hours daily. Must be able to see the computer screen and able to participate in tasks where computer screens are referenced. The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties.